CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
Tuesday, February 22, 2011 at 6:00pm
Garfield Township Hall
3848 Veterans Drive
Traverse City, MI 49684
Ph: (231) 941-1620
A G E N D A
ORDER OF BUSINESS
Call meeting to order
Pledge of Allegiance
Roll call of Board Members
1. Public Comment
Public Comment Guidelines:
Any person shall be permitted to address a meeting of The Township Board, which is required to be open to the public under the provision of the Michigan Open Meetings Act, as amended. MCLA 15.261, et.seq.) Public Comment shall be carried out in accordance with the following Board Rules and Procedures: a.) any person wishing to address the Board is requested to state his or her name and address. b.) No person shall be allowed to speak more than once on the same matter, excluding time needed to answer Township Board Member's questions. Where constrained by available time the Chairperson may limit the amount of time each person will be allowed to speak to (3) minutes. 1.) The Chairperson may at his or her own discretion, extend the amount of time any person is allowed to speak. 2.) Whenever a Group wishes to address a Committee, the Chairperson may require that the Group designate a spokesperson; the Chairperson shall control the amount of time the spokesperson shall be allowed to speak when constrained by available time.
2. Review and approval of the Agenda - Conflict of Interest
3. Consent Calendar
The purpose of the Consent calendar is to expedite business by grouping non-controversial items together to be dealt with in one Board motion without discussion. Any member of the Board, staff or the public may ask that any item on the Consent Calendar be removed there from and placed elsewhere on the Agenda for full discussion. Such requests will be automatically respected. If any item is not removed from the Consent Calendar, the action noted in parentheses on the Agenda is approved by a single Board action adopting the Consent Calendar.
a. Minutes - February 8, 2011 (Recommend Approval)
b. Bills
General Fund $15,819.63
(Recommend Approval)
c. 2010 and 2011 Fee Schedules for Comparison (Recommend Approval)
4. Correspondence
a. Garfield Township Newsletter
b. Grand Traverse County 2011 Solid Waste Management Plan Amendment
c. Quotation for powder coating and painting
5. Reports
a. Treasurers Report
b. Personnel Committee Report
c. Clerks Report
d. Building Committee Report
e. Zoning Department
f. Construction Report (Gourdie Fraser)
6. Unfinished Business
a.
7. New Business
a. Public Hearing to Establish an I.F.T. District for Britten Banners to be located at 2662 Cass Road, Parcel I.D. 28-05-022-027-00. Resolution 2011-06-T
b. Public Hearing on the Request of the Minervini Group, the developers of Building 36, Grand Traverse Commons, to designate residential apartments commonly known as "Cottage 8 Lofts" as a "Qualified Project" as defined in the Charter Township of Garfield Amended and Restated Ordinance No. 18 - Payment in Lieu of Taxes - Resolution 2011-07-T
c. Appoint Gil Uithol as Alternate Member to the Board of Review
d. PD Report 2011-20, Introduction of Brewery Terra Firma PUD and schedule public hearing for March 22, 2011 meeting
e. PD Report 2011-21 Discussion regarding speed limit on Silver Lake Road. Resolution 2011-08-T
f. Resolution 2011-09-T to recognize the Grand Traverse County Conservation District as a Service Organization in Garfield Township for the purpose of obtaining a Charitable Gaming License from the State of Michigan
g. Resolution 2011-10-T to recognize Builders Exchange of Northwest Michigan as a Service Organization in Garfield Township for the purpose of obtaining a Charitable Gaming License from the State of Michigan
8. Public Comment
9. Other Business
10. Adjournment
_____________________
Kay Schumacher, Clerk
The Garfield Township Board will provide necessary reasonable auxiliary aids and services, such as signers for hearing impaired and audio tapes of printed materials being considered at the meeting to individuals with disabilities upon the provision of reasonable advance notice to the Garfield Township Board. Individuals with disabilities requiring auxiliary aids or services should contact the Garfield Township Board by writing or calling Kay Schumacher, Clerk, Ph: (231) 941-1620, or TDD #922-4412.
CHARTER TOWNSHIP OF GARFIELD
TOWN BOARD MEETING
February 22, 2011
Chuck Korn, Supervisor, called the Town Board Meeting to order on February 22, 2011 at 6:00 p.m. at the Garfield Township Hall, 3848 Veterans Drive, Traverse City, Michigan.
Pledge of Allegiance
Roll call of Board Members
Present: Chuck Korn, Kay Schumacher, Jeane Blood, Molly Agostinelli, Bob Featherstone, Denise Schmuckal, Kit Wilson
Staff Present: Brian VanDenBrand
1. Public Comment
Christine Maxbauer, County Commissioner, stated that the County Commissioners voted to change standard meeting times to Wednesday evenings at 7pm. There is also an upcoming meeting with the City of Traverse City on February 28th and on March 16th; Commissioners are also meeting with the Grand Traverse Parks and Recreation Commission.
Herb Lemcool, County Commissioner, added that a possible millage for the dams would be on Commissions agendas; the Commission on Aging and the Senior Center are on track to merge.
John Nelson, Road Commission liaison, said that Thursday at 8am there will be a planning session meeting open to the public.
2. Review and approval of the Agenda - Conflict of Interest
Schmuckal requested to move Correspondence item "c" to New Business Item "h".
Featherstone moved and Schmuckal supported to approve the Agenda as amended.
Yeas: Featherstone, Schmuckal, Blood, Schumacher, Wilson, Agostinelli, Korn
Nays: None
3. Consent Calendar
a. Minutes
Approval of February 8, 2011 Township Board Minutes (Recommend Approval)
b. Bills
General Fund $15,819.63
(Recommend Approval)
c. 2010 and 2011 Fee Schedules for Comparison (Recommend Approval)
Agostinelli moved and Schmuckal seconded to approve the Consent Calendar.
Yeas: Agostinelli, Schmuckal, Korn, Schumacher, Blood, Wilson, Featherstone
Nays: None
4. Correspondence
a. Garfield Township Newsletter
b. Grand Traverse County 2011 Solid Waste Management Plan Amendment
5. Reports
a. Treasurers Report
Blood reported that delinquent tax collections compared to last year are
up showing that tax payers are trying to pay their taxes.
b. Personnel Committee Report
Schmuckal said that the attorney is currently reviewing job descriptions
and they will be presented to the board in the near future.
c. Clerk's Report
None at this time
d. Building Committee Report
Schumacher reported that the Township received four bids for the semi-annual (mechanical) maintenance agreement for the Township Hall; the Building Committee would like to award the bid to either ABI or Temperature Control. Board members discussed the bids.
Agostinelli moved and Schmuckal seconded to award ABI Mechanical Contractors a contract for semi-annual maintenance agreement, at a cost of $1,650 per year for three years.
Yeas: Agostinelli, Schmuckal, Featherstone, Schumacher, Korn
Nays: Wilson
Abstentions: Blood
The Building Committee is preparing a report of utility consumption since last year's repairs to the building.
e. Zoning Department
Larrea presented his proposed change in procedure for civil infractions. The Board was favorable and gave Larrea direction to move forward with the change in policy.
f. Construction Report (Gourdie Fraser)
No report at this time.
Featherstone added that Metro Fire submitted a Year End report and if Board Members had further questions, they could contact Pat Parker.
6. Unfinished Business
None
7. New Business
a. Public Hearing to Establish an I.F.T. District for Britten Banners to be located at 2662 Cass Road, Parcel I.D. 28-05-022-027-00. Resolution 2011-06-T
Molly Whetstone, Assessing Manager, said that the Township has received a request to establish an I.F.T. District from Britten Banners located at 2662 Cass Road. Britten Banners is intending to expand their production line into this facility. Tino Breithaupt was present to give a few specifics and said this I.F.T. was a 7.2 million dollar investment and would create 40 new jobs. Paul Britten was also present to answer any questions.
Korn opened the public hearing at 6:41pm. Ted Shaw spoke in favor of the project. Korn closed the Public Hearing at 6:44pm.
Wilson moved and Schmuckal seconded to adopt Resolution 2011-06-T Establishment of an Industrial Facilities Tax Exemption District - Britten Banners, Inc.
Yeas: Wilson, Schmuckal, Korn, Schumacher, Blood, Featherstone Agostinelli,
Nays: None
b. Public Hearing on the Request of the Minervini Group, the developers of Building 36, Grand Traverse Commons, to designate residential apartments commonly known as "Cottage 8 Lofts" as a "Qualified Project" as defined in the Charter Township of Garfield Amended and Restated Ordinance No. 18 - payment in Lieu of Taxes - Resolution 2011-07-T
Mike Jacobson was present to explain the Cottage 8 Lofts project. He stated research indicated a high demand for affordable housing in the region and the Loft project would provide that type of housing. He added that most of the labor used would be from the region as well. Board members asked questions about rental costs and parking areas.
Korn opened the Public Hearing at 7:02 pm and seeing no one wishing to speak, closed the Public Hearing.
Featherstone moved and Blood seconded, to adopt Resolution 2011-07-T Regarding Tax Abatement and Payment to Be Made In Lieu of Taxes.
Yeas: Wilson, Schmuckal, Korn, Schumacher, Blood, Featherstone Agostinelli,
Nays: None
c. Appoint Gil Uithol as Alternate Member to the Board of Review
Featherstone moved and Wilson seconded to approve Gil Uithol as an alternate member to the Board of Review.
Yeas: Featherstone, Wilson, Schmuckal, Korn, Schumacher, Blood, Agostinelli,
Nays: None
d. PD Report 2011-20, Introduction of Brewery Terra Firma PUD and schedule public hearing for March 22, 2011 meeting.
VanDenBrand introduced the proposed project. The property is located at 2951 Hartman Road and is zoned A-1, Agricultural. The applicant requests a Special Use Permit and Planned Unit Development approval to permit the establishment of a business named Brewery Terra Firma. The application includes a mix of agricultural, production, processing and retail uses. The proposed use is not allowed by right so must be considered as a PUD because of the permitted flexibility through the PUD process.
Dusty Christensen from R. Clark Associates gave a presentation to Board members, which included photos and maps of the site. Board members asked questions of the applicant and of Christensen.
Agostinelli moved and Schmuckal seconded THAT application PUD #2011-01, submitted by John Neidermaier to establish the Brewery Terra Firma Planned Unit Development, BE ACCEPTED; and further
THAT application PUD #2011-01 be scheduled for public hearing at the regular meeting of the Garfield Township Board to be held on March 22, 2011.
Yeas: Agostinelli, Schmuckal, Korn, Schumacher, Blood, Featherstone, Wilson
Nays: None
e. PD Report 2011-21 Discussion regarding speed limit on Silver Lake Road. Resolution 2011-08-T
Residents have raised concerns about potentially unsafe conditions resulting from traffic speeds along Silver Lake Road. VanDenBrand said that the proposed resolution would request the Grand Traverse County Road Commission to conduct a speed evaluation along Silver Lake Road between Wyatt Road and Franke Road. The school zone for West Middle School would also be evaluated in light of the recent changes to the school's driveway configuration.
Blood moved and Wilson seconded to adopt Resolution 2011-08-T Requesting a Speed Evaluation for Silver Lake Road.
Yeas: Blood, Wilson, Featherstone Schmuckal, Korn, Schumacher,
Agostinelli,
Nays: None
f. Resolution 2011-09-T to recognize the Grand Traverse County Conservation District as a Service Organization in Garfield Township for the purpose of obtaining a Charitable Gaming License from the State of Michigan.
The Conservation District would like to hold raffles to raise money and is asking the Township to recognize their non-profit status as a service organization.
After a short discussion by board members, Schmuckal moved and Wilson seconded to adopt Resolution 2011-09-T Recognition of Grand Traverse County Conservation District as a Service Organization for the Purposes of Obtaining a Charitable Gaming License for the State of Michigan.
Yeas: Blood, Wilson, Featherstone Schmuckal, Korn, Schumacher,
Agostinelli,
Nays: None
g. Resolution 2011-10-T to recognize Builders Exchange of Northwest Michigan as a Service Organization in Garfield Township for the purpose of obtaining a Charitable Gaming License from the State of Michigan.
Ruth Nunnelly spoke to the board regarding what the Builder's Exchange was and how it served the community.
Agostinelli moved and Blood seconded to adopt Resolution 2011-10-T Recognition of Builders Exchange of Northwest Michigan as a Service Organization for the purpose of obtaining a Charitable Gaming License from the State of Michigan.
Yeas: Blood, Wilson, Featherstone Schmuckal, Korn, Schumacher,
Agostinelli,
Nays: None
h. Quotation for powder coating and painting
Board members discussed a quote from the Road Commission regarding the additional cost to powder coat the four strain poles green and paint the controller cabinet green at the intersection of South Airport Road and Park Drive. The base color will be gray, and the Township will need to pay extra to upgrade to green. Board members thought that painting may have already been included in an earlier quote.
Agostinelli moved and Schmuckal seconded to research the earlier quote to determine the color promised and if green was not the color promised, to proceed with the powder coating and painting at a cost of $3,400.
Yeas: Blood, Wilson, Featherstone Schmuckal, Korn, Agostinelli,
Nays: None
8. Public Comment
Tom McManus from Tom and Jerry's Dog House was present to propose placing a location outside of Brown Lumber. He asked for guidance on the project and was directed to contact the Planning and Zoning Department for additional information.
James Goodman had concerns with the Brewery Terra Firma proposed PUD which included traffic, hours and food service.
9. Other Business
Korn stated that he had asked Schmuckal to work with him on the new contract that was being written for Sheriff's officers.
Blood responded to an article in the Record Eagle.
Wilson asked that any business containing bids be placed under new business
for discussion in the future.
10. Adjournment
Schmuckal moved to adjourn the meeting at 7:59 pm.
______________________________ Kay Schumacher, Clerk
Kay Schumacher, Clerk
Charter Township of Garfield 3848 Veterans Drive
Traverse City, MI 49686
